= 5.0 days · Saved automatically
Projected Balance
58.5h
7.3 days
Hours Accrued
+18.5h
over 6 pay periods
Current Balance
40.0h
5.0 days today
Accrual Timeline
How to use the PTO accrual calculator
- 1Enter your current balance. Type how many PTO hours you have banked today.
- 2Set your accrual rate. Enter how many hours you earn each pay period and choose the schedule.
- 3Pick a target date. Choose a future date to project your balance toward.
- 4Review the timeline. See your projected balance at 1, 3, 6, and 12 months and on your target date.
Project your PTO balance
This calculator estimates how much paid time off you will have on any future date based on your current balance and how quickly you accrue. It is ideal for planning a vacation or checking whether you will have enough days before a trip.
Finding your accrual rate
If you know your annual PTO in hours, divide it by the number of pay periods per year. An 80-hour policy on a bi-weekly schedule accrues 3.08 hours per paycheck. Our PTO accrual guide includes a full rate table and worked examples.
Caps and carryover
Many employers cap how much PTO you can accrue or carry into the next year. This tool projects straight-line accrual and does not apply caps, so check your employee handbook for any limits that affect your real balance.
Frequently Asked Questions
How do I calculate PTO accrual per paycheck?
Divide your annual PTO hours by your number of pay periods. 80 hours ÷ 26 bi-weekly periods = 3.08 hours per paycheck.
How much PTO will I have by a certain date?
Multiply your accrual rate by the number of pay periods until that date, then add your current balance. This calculator does the math for you.
What does 3.08 hours of accrual mean?
It means you earn 3.08 PTO hours each bi-weekly paycheck, which adds up to about 80 hours (10 days) per year.